Waiting for MIT4LS2021, ongoing face-to-face virtual meetings
As the 7th edition of MIT4LS has been postponed by several months, an ongoing virtual partnering session has been set up to avoid missing business, project proposals, collaboration opportunities for the MIT4LS community, closing on the 15th of May 2021.
After the 15th of May, the Waiting for MIT4LS2021 session will not be available, so no virtual meetings will be possible through the matchmaking plalform, but the internal messaging system will remain fully functional.
To select the Waiting for MIT4LS2021 session you have to check the corresponding attendance during registration (last page of attendance) or select it later on from the panel Meetings, then Availability on the right, and tick the checkbox of the session.
Participants will then be able to request virtual meetings anytime until few months before the physical event in September, up to mid May. You will be informed by e-mail of any updates.
The new long-term matchmaking session functions similarly to regular matchmaking sessions, with a few exceptions. Searching and selecting a participant for meetings works as explained in the How it works section.
When requesting a meeting,
you can choose the length of the virtual meeting (15, 30, 45 or 60 minutes, but the meeting can last more once started, video call won't terminate unless you do so) and select the date of the meeting and the hou. Confirm by clicking on Next.
In the Meeting panel of the participant receiving the request, the pending meeting appears like this:
Accepting the meeting the requesting participant will receive a confirmation notification and the meeting will be added under your agenda.
You can share the link of the virtual meeting up to 5 guests (no need to register to the matching platform) clicking "Invite guests" and copying the link provided. More about the invite guests features here.
Meetings can also be rescheduled through the corresponding button. Rescheduling options allows the guest to propose alternative times in respect to the one proposed by the requester. Alternatively, the date and the time for the meeting can be discussed by chatting, through the Messages functionality.
Check your agenda and respect the time of the meeting! You can also take a look at the technical requirements for the virtual meetings, to make sure your meeting will run smoothly. You will NOT receive reminders that your meeting will start; therefore we recommend to add your meeting to your calendar (under Agenda, top right button).
See also the instructional video.