Meet in Italy for Life Sciences 2021 Brokerage Event - MIT4LS2021 BE
What it is and how it works
MIT4LS2021 BE is the MIT4LS2021 brokerage event (see the video here for details on brokerage events), a quick and easy way to meet potential partners for your activity all in one place. Being an international event, the official language is English.
MIT4LS2021 BE is divided into a virtual and a physical meeting session:
- Waiting for MIT4LS2021: virtual meeting session open from mid September to few months before the physical brokerage event in May 2021. Participants can request and set virtual meetings anytime from the matchmaking platform, using the platform own video call conference system.
- Face-to-face sessions (F2F), September 2021: face-to-face, physical sessions (1-to-1) carried out during MIT4LS2021 at Magazzini del Cotone, Porto Antico - Genova on September 2021.
Details common to both sessions are reported below.
How to join
- New registration to Meet in Italy for Life Sciences events
If you have never participated to a MIT4LS event before, just click the Register now button (upper right corner in the main menu bar or the green button on the right side bar in the home page) and create your account on the B2match platform, entering your e-mail and password. You receive a request for e-mail verification from firstname.lastname@example.org.
- Registration if you participated in previous Meet in Italy for Life Sciences editions
If you participated in previous editions of MIT4LS, you should have received an invitation from the system asking to join MIT4LS2021 (check your spam folder in case). If you already have participated in other B2match events, the system will recognize you and ask for the password (reset is possible if you don't remember, just click Forgot password).
- Completing your profile for activation
Once you verified your e-mail or accepted the invitation to participate again, you will be prompted to check and complete your profile, your contact person and your organisation details, and to plan your attendance.
Remember to set your time zone to get virtual meetings request according to your time zone.
If a participant within the same organisation already registered, it will be displayed in the dropdown menu of Organisation name. When selecting an already existing organisation, the participants don’t have to select organsation type, description, website and logo, as this information has been previously pre-filled.
Registration of a second, separated profile of participants from the same organisation (different registration, different contact person) should be considered only if you want to carry out meetings in a separated way in respect to the other members of the organisation. It is not necessary if you will to participate in meetings together with a colleague, just add him/she as accompanying person.
For the physical event, only 1 accompanying person is allowed per profile. You have to provide contact data of the accompanying person in the Organiser questions, under your profile.
For virtual events, you can also invite to the meeting not registered guests (up to 5 guests) through the Invite guests function (bottom left corner, the man icon with a "+"). See here for details.
Attendance: attendance regarding physical event sessions in May 2021 can be skipped or defined later, until March 2021.
For the ongoing virtual Waiting for MIT4LS2021 session you have to tick the corresponding checkbox to be able to participate (last page in the Plan your attendance registration step).
All the MIT4LS2021 initiatives can be seen clicking Agenda on the top bar menu, and then Event Agenda. You can manage your attendance selecting the initiatives of your interest as well as your meeting availability there, and see the recap of confirmed meetings and the other initiatives you chose to participate in under My Agenda.
Marketplace: you are strongly advised to create one or more Marketplace entries (product, service, partnership, project cooperation, investment opportunity, generic request).
Marketplace profiles enable participants to list their offer and request items and to search for the suitable business partners by these items. Therefore, they represent a more effective way to provide information on business offers or needs than the organisation description, and specify types of collaboration sought, enhancing the chances to find suitable partners.
Participants have the possibility to add images, files and share videos in their Marketplace entries. Files that can be uploaded to the Marketplace are: .pdf, .doc, .docx, .xls, .xlsx, .jpg, .gif and .png. The maximum upload limit for the files added in Marketplace entries is 5 MB.
- Profile activation
Your profile will be checked by the organisation staff. You may be contacted by the staff or your EEN supporting office if something is missing or it is not clear, or to suggest improvements in order to maximize the visibility and impact of your profile.
Your profile has to clearly show your involvement in the life sciences value chain (pharma, biotech, medical devices, nutraceutics, ICT for health), otherwise the profile won’t be activated and you will be asked for integration/clarification
If everything is fine, your profile will be activated and made public to everyone, and you will receive an e-mail informing about the activation. You can update your profile, attendance, account settings and add other Marketplace entries at any given time. Remember to press Save at the bottom of the page after any changes.
TIPS: your profile (organisatio description and, in particular, Marketplace entries) should describe in a clear and concise manner who you are, what you can offer or you are requesting from potential partners and who you want to meet, in order to generate meaningful meetings. Don't forget your profile will be live and visible for at least 2 years after the event. Take the most from the event visibility and complete your profile as soon as possible!
Searching for partners
You can look for potential partners accessing the Participants section from the menu bar. You can sort them by contact person/organisation alphabetically or newest first or using the filters and the free text search on the left order following the organisation name.
In a similar manner, you can navigate through Marketplace offers and requests.
Select and meet your partners
With the ongoing virtual mode Waiting for MIT4LS2021 you can ask and receive requests for bilateral meetings to boost business and collaboration opportunities anytime.
Browse published participants profiles, as described above, and send meeting requests to those you want to meet at the event, if available (a blue Book meeting appears viewing the profile / Marketplace entry).
You can take advantage of the Send message function (on the left, under the picture of the selected participants) to introduce yourself, verify interest, check time and date for meetings.You can reply to meeting messages from the Meetings panel (you see a numbered circle warning if you have unread messages).
Meetings requests date and time are confirmed once the guest participant accepts the meeting. You can add the meeting at your personal calendar using the file attached to the meeting confirmation notification.
The guest can propose alternative time using the rescheduling option. Date and time could be discussed in advance by chatting through the Send Messages functionality. Check your personal calendar to remove previously fixed meetings that have been rescheduled or cancelled, as at present those are not automatically updated.
The latest agenda can always be dowloaded from Agenda/My Agenda section, both as pdf file or as additional calendar through the subscribe to calendar option (see here for details; please consider that depending on your e-mail client, it could take hours for calendar synchronization).
For the physical event, potential partners selection is more or less the same, but the time slots availability is limited to the days of the event days and according to preferences given by participants.
Have a look here for a guide about how to book meetings.
Cancellation of participation
If you have to cancel your attendance to MIT4LS2021 BE, go to the bottom of your profile page and click the orange link "Cancel participation" at the bottom right of the page. If you have booked meetings, you should cancel them providing the other participants info on how to proceed with the established contact.
Please, contact also the organisers to inform them about your cancellation.
Organisers cannot undone your cancellation. You can do that accessing your profile and choosing a session in the Agenda section.